Menu

CIVIL REGISTRATION AND VITAL STATISTICS

IN ASIA AND THE PACIFIC

Mongolia
Mongolia

The CR and ID card management in Mongolia is handled by one institution only, the Civil Registration Department of the General Authority for Intellectual Property and State Registration (GAIPSR) in the Ministry of Justice and Home Affairs (MoJHA). They collaborate with the Ministry of Health and Sport (MoHS) and the National Statistics Office. There is online reporting of births and deaths in CR centers in all of the 21 provinces (aimags) and many of the 330 districts (soums). To deal with the regional centers in remote rural areas, where internet connection is not available, such CR centers are equipped with computers that record a QR code containing all the necessary data. This code is then forwarded to the higher-level CR centers where the data is entered into the national data base. This system allows easy integration in the next years when internet connection will become more widely available. Mongolian government is engaged in extensive welfare programs for children under 18, including free health care and money transfers, unavailable to those without registration. Similar programs are also in place for ethnic minorities. Such welfare mechanisms serve as additional encouragement for registering. Upon registration, each child receives a unique personal identity number (PIN). Biometric ID card, containing prints of all ten fingers is issued at the age of 16 and must be renewed at ages 25 and 45.

The birth and death registration are virtually universal, but differences between different institution’s data make room for some uncertainty in the vital statistics reports. All deaths are required to be reported by a medical professional. Causes of Death (CoD) are determined, according to ICD-10 codes, by a medical doctor for deaths in health facilities. The same is the case for the approx. 73% of deaths that occur outside health facilities. The use of the international coding system for the outside hospital deaths is lower, since in some remote areas personnel responsible for the coding is often less familiar with the ICD-10 standards.

One recently introduced piece of legislation is directly aimed at facilitating civil registration for citizens. With the new law, Mongolians are now able to register vital events in the nearest Registration Centre to them, independent from their administrative assignment. In a country where a large proportion of population lives a nomadic lifestyle (estimated 30-40% of population) this change is a key step in addressing inequalities related to CRVS experience by subgroups of the population. One of the major challenges of the Mongolian CRVS system today is the systematic discrepancies between the vital statistics records of MoHS and GAIPSR. The gap in values is especially large for population birth and death statistics. This discrepancy is caused by the registration coverage, time of report, and differences between the registration rules. Currently a lot of effort is being made to integrate the two database and eliminate the reporting discrepancies. A Memorandum of Understanding has been signed by the three main authorities of the CRVS system, but the integration of databases and processes is still an ongoing challenge. Management of emigration and immigration in the databases is also an area that needs development.

CRVS Focal Point:

Mr. Amarbal Avirmed, Director of Population and Social Statistics Department, National Statistics Office of Mongolia

Mongolia

Goal 1. Universal civil registration of births, deaths and other vital events

Goal 1 Targets:

1.A
By 2024, at least 100 per cent of births in the territory and jurisdiction in the given year are registered.
1.B
By 2024, at least 100 per cent of children under 5 years old in the territory and jurisdiction have had their birth registered.
1.C
By 2024, at least 100 per cent of all individuals in the territory and jurisdiction have had their birth registered.
1.D
By 2024, at least 100 per cent of all deaths that take place in the territory and jurisdiction in the given year are registered.
1.E
By 2024, at least 100 per cent of all deaths recorded by the health sector in the territory and jurisdiction in the given year have a medically certified cause of death recorded using the international form of the death certificate.

Goal 2. All individuals are provided with legal documentation of civil registration of births, deaths and other vital events, as necessary, to claim identity, civil status and ensuing rights

Goal 2 Targets:

2.A
By 2024, at least 99.9 per cent of all births registered in the territory and jurisdiction are accompanied with the issuance of an official birth certificate that includes, as a minimum, the individual’s name, sex, date and place of birth, and name of parent(s) where known.
2.B
By 2024, at least 99.9 per cent of all deaths registered in the territory and jurisdiction in the given year are accompanied with the issuance of an official death certificate which includes, as a minimum, the deceased’s name, date of death, sex, and age.

Goal 3. Accurate, complete and timely vital statistics (including on causes of death) are produced based on registration records and are disseminated

Goal 3 Targets:

3.A
By...(year), annual nationally representative statistics on births –disaggregated by age of mother, sex of child, geographic area and administrative subdivision –are produced from registration records or other valid administrative data sources.
3.B
By ...(year), annual nationally representative statistics on deaths –disaggregated by age, sex, cause of death defined by ICD, geographic area and administrative subdivision –are produced from registration records or other valid administrative data sources.
3.C
By 2024, at least 100 per cent of deaths occurring in health facilities or with the attention of a medical practitioner have an underlying cause of death code derived from the medical certificate according to the standards defined by ICD (latest version as appropriate)
3.D
By 2024, the proportion of deaths coded to ill-defined codes will have been reduced to ... per cent.
3.E
By 2024, at least 70 per cent of deaths taking place outside of a health facility and without the attention of a medical practitioner have their underlying cause of death code determined through verbal autopsy in line with international standards.
3.F
By ...(year), key summary tabulations of vital statistics on births and deaths using registration records as the primary source, are made available in the public domain in electronic format annually, and within one calendar year.
3.G
By ...(year), key summary tabulations of vital statistics on causes of death using registration records as the primary source, are made available in the public domain in electronic format annually, and within two calendar years.
3.H
By ...(year), an accurate, complete and timely vital statistics report for the previous two years, using registration records as the primary source, is made available in the public domain.

Goal 1. Universal civil registration of births, deaths and other vital events

Goal 1 is an expression of the internationally accepted principle of the universal coverage of civil registration. The CRVS system should register all vital events occurring in the territory and jurisdiction of the country or area, including among hard-to-reach and marginalized populations.

National Targets:

1.A
By 2024, at least 100 per cent of births in the territory and jurisdiction in the given year are registered.

BASELINE

2015

100%

MIDTERM

2018

100.5%

TARGET

2024

100%

1.B
By 2024, at least 100 per cent of children under 5 years old in the territory and jurisdiction have had their birth registered.

baseline

100%

TARGET

2024

100%

1.C
By 2024, at least 100 per cent of all individuals in the territory and jurisdiction have had their birth registered.

baseline

100%

TARGET

2024

100%

1.D
By 2024, at least 100 per cent of all deaths that take place in the territory and jurisdiction in the given year are registered.

baseline

100%

MIDTERM

2018

96.4%

TARGET

2024

100%

1.E
By 2024, at least 100 per cent of all deaths recorded by the health sector in the territory and jurisdiction in the given year have a medically certified cause of death recorded using the international form of the death certificate.

baseline

100%

MIDTERM

2018

100.0%

TARGET

2024

100%

Goal 2. All individuals are provided with legal documentation of civil registration of births, deaths and other vital events, as necessary, to claim identity, civil status and ensuing rights

Goal 2 reflects that CRVS systems provide legal documentation of civil registration to individuals and families for legal and administrative purposes. Legal documentation is strongly linked with a broad range of rights and activities, in particular legal identity. This goal addresses the distinction between the civil registration of a vital event and the possession of formal proof that it took place, in the form of legal documentation.

National Targets:

2.A
By 2024, at least 99.9 per cent of all births registered in the territory and jurisdiction are accompanied with the issuance of an official birth certificate that includes, as a minimum, the individual’s name, sex, date and place of birth, and name of parent(s) where known.

baseline

2015

97.2%

MIDTERM

2018

100.0%

TARGET

2024

99.9%

2.B
By 2024, at least 99.9 per cent of all deaths registered in the territory and jurisdiction in the given year are accompanied with the issuance of an official death certificate which includes, as a minimum, the deceased’s name, date of death, sex, and age.

baseline

99.7%

MIDTERM

2018

100.0%

TARGET

2024

99.9%

Goal 3. Accurate, complete and timely vital statistics (including on causes of death) are produced based on registration records and are disseminated

Goal 3 highlights the critical importance of civil registration being linked to the production and quality assurance of vital statistics on the occurrence and characteristics of vital events.

National Targets:

3.A
By...(year), annual nationally representative statistics on births –disaggregated by age of mother, sex of child, geographic area and administrative subdivision –are produced from registration records or other valid administrative data sources.

TARGET

Target achieved

3.B
By ...(year), annual nationally representative statistics on deaths –disaggregated by age, sex, cause of death defined by ICD, geographic area and administrative subdivision –are produced from registration records or other valid administrative data sources.

TARGET

Target achieved

3.C
By 2024, at least 100 per cent of deaths occurring in health facilities or with the attention of a medical practitioner have an underlying cause of death code derived from the medical certificate according to the standards defined by ICD (latest version as appropriate)

baseline

2015

100%

TARGET

2024

100%

3.D
By 2024, the proportion of deaths coded to ill-defined codes will have been reduced to ... per cent.

baseline

2015

0.7%

3.E
By 2024, at least 70 per cent of deaths taking place outside of a health facility and without the attention of a medical practitioner have their underlying cause of death code determined through verbal autopsy in line with international standards.

TARGET

2024

70%

3.F
By ...(year), key summary tabulations of vital statistics on births and deaths using registration records as the primary source, are made available in the public domain in electronic format annually, and within one calendar year.

TARGET

Target achieved

3.G
By ...(year), key summary tabulations of vital statistics on causes of death using registration records as the primary source, are made available in the public domain in electronic format annually, and within two calendar years.

TARGET

Target achieved

3.H
By ...(year), an accurate, complete and timely vital statistics report for the previous two years, using registration records as the primary source, is made available in the public domain.

TARGET

Target achieved

Mongolia

National Coordination Mechanism

Status in Mongolia: Not started

Comprehensive Assessment

Status in Mongolia: Not started

National Targets for 2024

Status in Mongolia: In progress

Monitoring & Reporting Plan

Status in Mongolia: Not started

Inequality Assessment

Status in Mongolia: Not started

National Strategy

Status in Mongolia: Plans

National Focal Point

Status in Mongolia: Complete

Reporting to ESCAP

Status in Mongolia: Complete

Mongolia Events
The Regional Steering Group is responsible for providing regional oversight and guidance for the implementation of the Regional Action Framework on…
13 November 2018 - 15 November 2018
The Regional Steering Group is responsible for providing regional oversight and guidance for the implementation of the Regional Action Framework on…
The Regional Steering Group provides guidance for the implementation of the Regional Action Framework on Civil Registration and Vital Statistics in…
09 December 2015 - 10 December 2015
The workshop for National CRVS Focal Points is aimed at strengthening capacities for setting national targets and collecting, compiling and…
Mongolia News
14 December 2018
angkok, Thailand For the concluding activity of the collaborative ESCAP-Vital Strategies project to strengthen national capacities in producing and…
03 April 2017
Do you want to know how many countries in Asia and the Pacific have a CRVS coordination mechanism? Are you interested in how ambitious the national…
25 November 2016
The Statistics Division of ESCAP has sent invitations to National Statistical Offices (NSOs) to express their interest in participating in a project…
29 April 2016
Here you can find recent news, events and blogs relevant for CRVS in Asia and the Pacific.   Subscribe for more ! To receive regular updates on the…
Mongolia Resources
Training and Tools, 2019
This resource provides a full list of members for the Regional Steering Group for CRVS in Asia and the Pacific. The list includes members for both…
Presentations, 2015
Presentation given by Mongolia to the Sub-regional Asian workshop on applying principles and recommendations for implementing the Regional Action…
Presentations, 2015
Presentation by the National Statistical Office of Mongolia to the Sub-regional Asian workshop on applying principles and recommendations for…
Presentations, 2015
Presentation by Davaadorj Radnaised, Vice Chairman, General Department of State Registration, Mongolia to the Sub-regional Asian workshop on applying…
Advocacy Materials, 2017
Civil Registration and Vital Statistics play a key role in facilitating progress towards the Sustainable Development Goals. A well-functioning CRVS…
Advocacy Materials, Country Assessments and Strategies, 2017
Do you want to know how many countries in Asia and the Pacific have a CRVS coordination mechanism? Are you interested in how ambitious the national…
Newsletters, 2017
Articles New Chair of the Regional Steering Group on CRVS in Asia and the Pacific Reporting on baselines and national targets for the Regional …
Country Assessments and Strategies, Presentations, 2015
Mongolia's country presentation made at the 1st Regional Steering Group for Civil Registration and Vital Statistics (CRVS) Meeting, Bangkok, 28-30…
Journals, Articles and Working Papers, 2010
The handbook is one of the outputs of the Asian Development Bank regional technical assistance (TA) on Improving Administrative Data Sources for the…
Meeting Documents, UN Official Documents, 2016
The seventy-first session of the Economic and Social Commission for Asia and the Pacific adopted resolution 71/14 on the Asian and Pacific Civil…
International Standards and Recommendations, UN Official Documents, 2014
Through Commission resolution 69/15, countries in Asia and the Pacific requested that further regional action be taken to support the improvement of…
Country Statements, 2014
Mongolia issued this statement in the Ministerial Conference agenda item 6 regarding the State of civil registration and vital statistics in Asia and…
Country Statements, 2014
Country statement delivered during the Ministerial Conference under agenda item 4 - Implementation of the Regional Action Framework on CRVS in Asia…
Advocacy Materials, Meeting Documents, 2014
The Ministerial Declaration to "Get every one in the picture' in Asia and the Pacific was made at the Ministerial Conference on Civil Registration…
Meeting Documents, Report, UN Official Documents, 2014
The Report of the Ministerial Conference on Civil Registration and Vital Statistics in Asia and the Pacific gives an overview of the main outcomes of…
Mongolia

The CR and ID card management in Mongolia is handled by one institution only, the Civil Registration Department of the General Authority for Intellectual Property and State Registration (GAIPSR) in the Ministry of Justice and Home Affairs (MoJHA). They collaborate with the Ministry of Health and Sport (MoHS) and the National Statistics Office. There is online reporting of births and deaths in CR centers in all of the 21 provinces (aimags) and many of the 330 districts (soums). To deal with the regional centers in remote rural areas, where internet connection is not available, such CR centers are equipped with computers that record a QR code containing all the necessary data. This code is then forwarded to the higher-level CR centers where the data is entered into the national data base. This system allows easy integration in the next years when internet connection will become more widely available. Mongolian government is engaged in extensive welfare programs for children under 18, including free health care and money transfers, unavailable to those without registration. Similar programs are also in place for ethnic minorities. Such welfare mechanisms serve as additional encouragement for registering. Upon registration, each child receives a unique personal identity number (PIN). Biometric ID card, containing prints of all ten fingers is issued at the age of 16 and must be renewed at ages 25 and 45.

The birth and death registration are virtually universal, but differences between different institution’s data make room for some uncertainty in the vital statistics reports. All deaths are required to be reported by a medical professional. Causes of Death (CoD) are determined, according to ICD-10 codes, by a medical doctor for deaths in health facilities. The same is the case for the approx. 73% of deaths that occur outside health facilities. The use of the international coding system for the outside hospital deaths is lower, since in some remote areas personnel responsible for the coding is often less familiar with the ICD-10 standards.

One recently introduced piece of legislation is directly aimed at facilitating civil registration for citizens. With the new law, Mongolians are now able to register vital events in the nearest Registration Centre to them, independent from their administrative assignment. In a country where a large proportion of population lives a nomadic lifestyle (estimated 30-40% of population) this change is a key step in addressing inequalities related to CRVS experience by subgroups of the population. One of the major challenges of the Mongolian CRVS system today is the systematic discrepancies between the vital statistics records of MoHS and GAIPSR. The gap in values is especially large for population birth and death statistics. This discrepancy is caused by the registration coverage, time of report, and differences between the registration rules. Currently a lot of effort is being made to integrate the two database and eliminate the reporting discrepancies. A Memorandum of Understanding has been signed by the three main authorities of the CRVS system, but the integration of databases and processes is still an ongoing challenge. Management of emigration and immigration in the databases is also an area that needs development.

CRVS Focal Point:

Mr. Amarbal Avirmed, Director of Population and Social Statistics Department, National Statistics Office of Mongolia

Printer Friendly, PDF & Email

Events

News

Resources